What to keep
- Invoices, receipts, bank statements, payroll reports.
- Contracts, leases, corporate documents.
- Mileage logs and travel agendas.
How long to keep records
Retention periods vary by document type; longer for property and payroll records.
Digital workflows
Use OCR receipt capture, cloud storage, and role‑based access. Maintain immutable backups.
Audit readiness checklist
- Bank recs current; source docs attached to transactions.
- Clear business purpose notes for larger expenses.
- Policies for reimbursements and approvals.